Moving to a virtual office has many benefits, but it comes with challenges, too. The first challenge many businesses face is making that first leap into the new setup and ensuring that the shift is manageable for all the parties involved.
Follow the following steps to make your transition smoother:
1. Get everybody on board
The success of this big change in your organization lies on the level of ownership or commitment of your entire team. That’s why it’s important that they know the rationale behind this shift and the ways it could benefit them. Highlight the benefits of the virtual office: the credibility of a new office address, a dynamic receptionist, remote work for employees, etc.
If your team is able to embrace these benefits, they can be more committed to making it work. So, inform your employees about the decision to lease a virtual office in Fort Lauderdale and set the right expectations. Businesses see a better transition when everybody’s on board in this new way of doing business.
2. Evaluate business practices
Devote some time to reflect on your current work routines and see how these will change with the new setup. Improve the procedures. For instance, in communication, you may need to schedule regular, short meetings throughout the week via audio or video conference, or hold personal check-ins on employees to know where they’re working at and what they’re working on. Perhaps before making the move, you can test run such and other new practices by working remotely at least once a week.
3. Train your team to use the technology wisely
Technology is the key to making things work when your team works at different places and at different times. Your employees must know the ins and outs of the tools and resources you use. These include communication platforms, file-sharing technologies, project management software, and others. You must also agree on the proper use of these resources.
Take note in your training that there might be learning gaps in between generations of employees. Millennials might be able to navigate the technologies easily, but older employees might not. That should help you plan the appropriate training program for your employees.
The move to a virtual office is a decision that benefits many companies, but know that there are challenges involved, especially during the transition period. Help your employees adjust to this new way of doing business by following the tips mentioned here.